SHOWCASE RESOURCES
TECHNOLOGY SHOWCASE AND PARTNER PAVILION HOURS
Showcase Exhibit Setup (subject to change)
Sunday, March 16, 2025
5:00p.m. - 8:00p.m. | Exhibitor Set-Up
Monday, March 17, 2025
8:00a.m. - 3:30p.m. | Exhibitor Set-Up
Showcase Exhibit Days
Monday, March 17, 2025
Evening Reception | 4:30p.m. - 7:30p.m.
Tuesday, March 18, 2025
Lunch | 10:15a.m. - 12:30p.m. (Lunch served 11:00a.m. - 12:00p.m.)
Evening Reception | 4:45p.m. - 7:30p.m.
Wednesday, March 19, 2025
Lunch | 10:15a.m. - 1:00p.m. (Lunch served 11:30a.m. - 12:30p.m.)
Showcase Exhibit Teardown (subject to change)
Wednesday, March 19, 2025
1:00p.m. - 8:00p.m.
Early Teardown is not permitted without prior permission from eventPower. Exhibitors who tear down early will be charged a $1,000 fine.
TRAVEL
See the Venue & Travel Information page for complete instructions for making hotel reservations and travel plans.
EXHIBITOR/SHOWCASE KIT
Official Decorator: Heritage Exposition Services
Exhibitor/Showcase Kit: The exhibitor kit provides information about shipping, ordering booth services and ordering furniture for use during the Summit.
Exhibitor Kit will be posted within eight weeks of the Summit.
Questions Concerning Exhibitor/Showcase Kit and Booth Orders: Heritage Exposition Services at (800) 360-4323.
Shipping: Do not ship directly to the hotel. Please use the shipping forms that Heritage Supplies in the Exhibitor/Showcase Kit.
LEAD RETRIEVAL
Lead Retrievals will be obtained through the Summit mobile app which all exhibitors and attendees have access to. Scanned data will include all contact information the attendee provides during registration including email addresses.
PERSONNEL REGISTRATION PROCESS (SHOWCASE AND PARTNER PERSONNEL)
All Technology Showcase and partner personnel must register to receive the appropriate Summit badge.
Personnel Registration Process
Partner and Technology Showcase personnel registration is not available on the conference website. Partners and Technology Showcase participants will be e-mailed a link to register their personnel for the Summit. The link will be sent to the individual who signed the original contract 8-weeks prior to the Summit date. The link will include the appropriate number of free or discounted registrations that are associated with each type of showcase participant or partnership.
Personnel Pre-Registration Deadline: Saturday, March 15, 2025 at 11:59 p.m., EST
Note: Showcase personnel registration will only be accepted during pre-registration and will not be valid when registering on site. All on-site registrants must pay the full registration fee.
Contract Requirement
eventPower must receive an exhibit space contract from a company/organization before personnel can register.
Questions?
Katie VanTasel
Exhibit Services Coordinators
TechShowcase@eventPower.com
SUMMIT INFORMATION
March 17-19, 2025
Gaylord National Harbor | Washington, D.C.
STAY CONNECTED - #ARPAE25
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